Top 10 Facilities Management Interview Questions

Interviewers should be just as prepared as candidates with questions when looking for a new team member. At PRS Americas, we’re passionate about matching the right people with the right roles. We’ve devised five questions for employers and five for candidates to help with successful interviews for Facilities Management roles. 

5 Interviewer Questions to Ask a Facilities Management Candidate

“Can you describe your experience managing building systems such as HVAC, electrical, and plumbing?”

Why it’s a good question: This checks technical competency and practical experience in maintaining core infrastructure.

“How do you prioritize maintenance tasks when there are multiple urgent issues?”

Why it’s a good question: Reveals decision-making skills, crisis management ability, and how the candidate handles pressure.

“Tell me about a time you reduced operational costs. What strategies did you use?”

Why it’s a good question: Demonstrates the candidate’s financial awareness and initiative to optimize budgets.

“How do you ensure compliance with health, safety, and environmental regulations?”

Why it’s a good question: Assesses knowledge of legal and regulatory obligations and risk management skills.

“How do you handle vendor or contractor relationships?”

Why it’s a good question: Facilities managers often work with third parties, this gauges communication, negotiation, and management capabilities.

5 Questions a Facilities Management Candidate Should Ask the Interviewer

“What are the biggest challenges your facilities team is currently facing?”

Why it’s a good question: It shows that you’re proactive and want to understand how to add value immediately.

“How is success measured for this role?”

Why it’s a good question: Demonstrates that you care about performance and alignment with company goals.

“What technologies or systems are currently in place for facilities management?”

Why it’s a good question: It gives insight into how modern or outdated the organization’s processes are and whether your skills match.

“Can you describe the team structure and who I’d work closely with?”

Why it’s a good question: Helps assess team dynamics and collaboration expectations.

“Are there opportunities for training or professional development in this role?”

Why it’s a good question: It signals long-term interest and a growth mindset, and it’s important for career advancement.

Finding the right fit in Facilities Management goes beyond qualifications; it’s about aligning values, communication styles, and problem-solving approaches between employers and candidates. These top 10 interview questions are designed to spark meaningful dialogue, highlight essential competencies, and ensure mutual understanding of expectations. 

Whether you’re hiring or job hunting, coming prepared with thoughtful questions can set the tone for a productive, insightful interview process. At PRS Americas, we believe great teams start with great conversations, and the right questions are the first step. For more information, contact a member of our team on +1281 779 4186.